Stop Losing High-Intent Leads to Manual Review
We build AI lead scoring and intake automation systems for medical practices handling 100–1,000+ leads per month. Your best leads get contacted first — automatically.
The AI Lead Scoring System
Every lead that comes in through your forms, ads, or website is automatically scored on 8 intent signals — including form field answers, procedure interest, timing indicators, and engagement signals. The score determines which workflow triggers next.
Built for a plastic surgery practice managing 400+ leads per month, this system eliminated the coordinator's manual review queue and increased consultation bookings by 35% — without hiring anyone.
Immediate Slack alert + automated text to coordinator
3-day email nurture sequence triggered
7-touch 14-day nurture sequence
Monthly newsletter + long-term drip
The Problem We Solve
High-intent leads submit your form at 9pm on a Friday. By Monday morning, they've already booked a consultation with a competitor who responds automatically. Our system sends a personalized response and offers to schedule within 90 seconds of submission — 24/7.
Medical Practice Automation Stack
AI Lead Scoring
Every inbound lead scored 0–100 based on 8 intent signals. Hot leads (85+) are routed immediately for same-day consultation. Mid-tier leads enter nurture sequences. Cold leads go to long-term drip.
Automated Intake Forms
Patient intake forms that auto-populate CRM records, trigger the right follow-up sequence, and notify the appropriate coordinator — without any manual data entry.
Consultation Scheduling
Hot leads automatically offered available consultation slots via Calendly integration. No back-and-forth. No delays. Consultation booked before competitors can respond.
Lead Nurture Sequences
3-email, 5-email, and long-term drip sequences that warm up mid-tier and cold leads over time — keeping your practice top-of-mind until they're ready to book.
Lead Source Tracking
Full attribution from first touch to booked consultation. Know exactly which ad campaigns, keywords, and channels produce your best-converting leads.
Pre/Post-Consultation Automation
Automated preparation reminders sent before consultations and follow-up sequences after — improving show rates and post-consult conversion.
Your Best Leads Deserve a Faster Response
Book a discovery session. We'll map your current lead flow and show you exactly how an AI scoring system would improve your conversions.